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We recommend archiving your images to insure you have
a backup in the case of server or hard drive failure. To help automate that process, the software offers
several options to facilitate the image archiving process.

Archiving Options #

Archive to CD #

To burn a CD of images you can either use a third-party CD burning software,
such as Roxio’s Easy CD Creator software, or the integrated CD burning
in Windows XP and Vista. See the Workstation
Preferences > Miscellaneous topic for more information and instructions
for setting up your options. If you are using a CD creation program like
Roxio’s Easy CD Creator, you must enable the CD to be writable before
performing any archiving in Spectra/Stratus. See the documentation on your software for more information.

Archive to DVD #

To burn an image to a DVD you can either use a third-party DVD burning
software, such as Roxio’s DirectDVD software, or the integrated DVD burning
in Windows Vista (Windows XP does not have integrated DVD burning). See
the Workstation
Preferences > Miscellaneous topic for more information and instruction
for setting up your options. If you are using DVD creation program like
Roxio’s Easy DVD Creator, you must enable the DVD to be writable
before performing any archiving in Spectra/Stratus. See the documentation on your
software for information.

DVD Burning in Windows Vista #

To burn DVDs using Windows Vista follow these instructions:

1. Go to Maintenance
   > Preferences > Workstation Preferences and the Miscellaneous tab. Under CD/DVD
   Burning choose Use Windows
   Vista integrated DVD burning engine or Third Party Application.

2. Insert a DVD into your burnable DVD drive. You
   will be prompted with the AutoPlay
   menu.

3. Choose Burn files
   to disc using Windows, and choose Always
   do this for blank DVDs if you want.

4. The Burn a Disc
   window will appear for you to choose the Disc
   Title. Click on the Formatting
   options down arrow. Confirm that the Live
   File System option is selected and click Next.

5. Once the DVD is done being formatted by Windows
   you can begin archiving in Spectra/Stratus. Eject the DVD and choose to close
   the session in Windows to complete the burning process. Follow the
   instructions below to complete the archiving process.

Archive to Folder or Drive #

You can also archive images to a file folder or drive on your network.

Archiving Your Images #

1. Insert your blank CD/DVD and prepare for writing,
   if necessary. You can also write multiple sessions to one CD. So if
   you have a disk that you had previously archived to, insert it instead.

2. From the Archive
   Images page, highlight a session
   that has images that are ready to be archived. Or from a Session,
   Invoice, or Production
   Order record go to Action
   >  Archive Images.

3. Click Archive
   Images.

4. On the Archive
   Images screen, select the
   files that you want to archive. Use the
   Image Selector menu to choose which images to archive, or check
   the images individually. Click on an image file to view a preview
   on the right side. On the lower left side you’ll see the number and
   size of files selected.

5. Use the Multiple
   Sessions button to archive multiple sessions at the same time.
   This will display all of the sessions that are currently at the Archive Images
   stage in the Digital Workflow.

6. Use Add Folder
   or Add File to add additional
   files that are not in the session image folders.

7. Use Advance Status
   if you want the session or order status to be automatically advanced
   to the next status upon completion.

8. To burn an archive CD/DVD, click Archive
   to CD/DVD. Select the CD drive,
   Include a Summary Text File
   to include the session details on the disc, and select the
   CD Number options.

9. To archive images to a folder, click Archive
   to Folder. Browse to the archive folder and click Include a
   Summary Text
   File to include the session
   details in that folder.

10. Click Start Archive
    to begin the archive.

11. If you are archiving to CD and there is not enough
    room on the CD you will be prompted to insert another disc after the
    first disc is done burning.

12. When the operation is complete, you will be notified
    to mark your CD/DVD with a number. The software will stamp this number
    into the session record’s Production
    tab, giving you a way to retrieve these images at a later date if
    necessary.