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NOTE: This feature is available in the Professional and Enterprise versions of both Spectra and Stratus Desktop.

Please note** Requirements:
QuickBooks Desktop Version 2023 or 2024 or QuickBooks Online.
Stratus 2023 or greater.

*Keep in mind that support for the QuickBooks 2023 desktop version will cease May 2026 and the QuickBooks 2024 desktop version  sometime in 2027. Now is a good time to look into using the online version of QuickBooks here.
The 2022 Desktop version QuickBooks version is NOT supported.

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The Spectra/Stratus Desktop accounting features are highly interactive and useful for financial reporting and for
linking with accounting software, i.e. QuickBooks Desktop, QuickBooks Online,  Simply Accounting,
or MYOB. The accounting process begines by performing a “posting.” Posting
is a process where financial transactions such as invoices, payments, credit
memos, and refunds are locked into Spectra/Stratus Desktop. Reports are generated along with the option to export data to your accounting software.

Spectra/Stratus Desktop are designed specifically
for the photography industry and provide the invaluable ability to track your clients and your sales.
Your accounting software tracks your expenses, payroll, and general financial
reports such ase your balance sheet and income statement. Spectra/Stratus Desktop will export  sales information to your accounting software so you get consolidated
financial information without having to double enter your data.

DO I NEED TO USE THE ACCOUNTING FEATURES
AND PERFORM POSTING?

Posting is not a required feature. However,
if you answer “yes” to any of the following questions,
then you should post and post regularly.

• Do you want to export your financial
  transactions to external accounting software like QuickBooks Desktop, QuickBooks Online, SimplyAccounting, or MYOB?  
• Do you want to print a daily cash
  receipts report that matches your deposits?  
• Do you want to lock financial transactions
  so that they cannot be modified after a certain date?
• Do you want to generate a sales
  tax/VAT report?  

If you answered “yes” to any
of these questions, then you should post.

To use the Integration, here are the steps in order that need to be taken.  To simply post, follow instructions Using the Accounting Link

• Company Preferences – Required
• Payment Methods – Required
• Session Types- Optional
• Price List Reference – Optional
• End of Day Wizard –  Optional but recommended
• Using the Accounting Link – Optional