Preproduction Order Ribbon

NOTE: This feature is available in the Professional and Enterprise versions of both Spectra and Stratus Desktop.

The following tools are available on the preproduction order ribbon.

File Tab #

Icon	Name	Description
	Save	Save the current PO and leave it open for reference or additional modifications.
	Save & New	Save the PO and open a new, blank record to create another preproduction order.
	Save & Close	Save the PO and close the window.
	Delete	Delete the preproduction order.

Home Tab #

Icon	Name	Description
	Save	Save the current PO and leave it open for reference or additional modifications.
	Save & Close	Save the PO and close the window.
	Save & New	Save the PO and open a new, blank record to create another preproduction order.
	Delete	Delete the open PO. Note: This will delete any associated communications, appointments, sessions, invoices, tasks, or production orders PERMANENTLY.
	Print, Preview, and Export	Print, preview, or export either a work order or a purchase order. A work order is used for your own internal processing of a preproduction order and a purchase order is used to send to your vendor/lab for the ordering of prints or other products. See also: Printing a Work Order and Printing a Purchase Order
	Mailing Label	Print a mailing label showing the client’s name and address, along with other information as defined in Printing Preferences. See also: Printing Preferences
	Custom Report	If you have imported a custom report that can be used from a production order, you can print, preview, or export it to PDF. See also: Custom Reports
	Paste	Paste information that you copied or cut from another location or program into a single field.
	Cut	Cut from a single field.
	Copy	Copy from a single field.
	Special Copy	Copy the text (in label format) that would print onto a mailing label, client label, or account label to paste into another field or program.
	Advance Status	Open the status change window to advance the status of the prepreproduction order.
	Maximize Form
	View Client	View the client associated with the preproduction order.
	View Session	View the session associated with the preproduction order.
	Task	Create a new task related to the preproduction order.

Communication Tab #

Icon	Name	Description
	New Call	Create a new call record will be created with a due date of today and no completed date. You can use the call today or move the due date to a date in the future.
	Completed Call	Create a call record that is both due and completed today.
	Dial Phone	If you have a TAPI-compliant phone system connected to this computer, use this option to have Spectra automatically dial any of the client’s phone numbers.
	New SMS Text	Click the SMS icon to create a new blank text message or use the down arrow to choose a predefined form letter or custom report. By default, the new text message will contain the first phone number on the client record that is marked for SMS. See also: Sending SMS Texts
	New Email	Click the envelope to create a new blank email or use the down arrow to choose a predefined form letter, email template, or custom report. An email address must be entered for the client and outgoing email must be set up on the computer you are working on. See also: Sending Email
	Completed Email	Create a blank email that can be used to record details from a client email you received or sent outside of Spectra, attaching the information to the client record for future reference.
	Print Letter	Select and print a pre-created form letter. See also: Form Letter Builder
	Preview Letter	Preview a form letter to view/modify the text before you print it. See also: Form Letter Builder
	Export Letter	Export the letter as an Adobe PDF. You can also choose other electronic formats like text, rich text, Excel file, or even HTML formats.
	Mailing Label	Print a mailing label showing the client’s name, address, and other information as defined in Printing Preferences. See also: Printing Preferences
	Account Label	Print a file label with the client’s name, address, phone number, client number, and other information as defined in Printing Preferences. See also: Printing Preferences
	Special Copy	Copy the text (in label format) that would print onto a mailing label, client label, or account label to paste into another field or program.
	View All Notes	Show all notes related to the preproduction order. This consolidated view displays all notes from the client, invoices, sessions, communications, and tasks.

Attachments Tab #

Icon	Name	Description
	Attach File	Attach files to the preproduction order (i.e., Word docs, Excel spreadsheets, PDFs, etc.). Set up where the attachments are stored on the Attachments page of Company (Studio) Preferences. See also: Attaching a File and Company (Studio) Preferences – Attachments
	View Attachments	View the order’s attachments.

Action Tab #

Icon	Name	Description
	Render Proof Images	Apply any changes you’ve made to the images during the import process or in sales presentation preparation and create images from those settings. See also: Rendering Images
	Render Ordered Images	Creates a final set of images based on this order. See also: Rendering Images
	Send Images to Lab	Create a CD/DVD or FTP the order to your lab. See also: Sending Images to a Lab
	Deliver Electronically	Select one or more images or a folder of images to be delivered electronically to the client. The software will compress the files into a single zip file and upload it to your Stratus Drive. You can then share the link with the client. See also: Electronic Delivery
	Archive Images	Create an archive CD/DVD. See also: Archiving Images
	Delete Images	See also: Deleting Images
	Open Folder	View local image folders.
	Sync Folders	See also: Syncing Images to Stratus Drive
	Login to Site	View the client’s InSpiredByYou.com site.
	Upload Images	Upload images from this production order to InSpiredByYou.com using the InSpired Session Uploader.

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