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NOTE: This feature is available in the Essential, Professional, and Enterprise versions of Stratus Desktop. |
Customer deposits are used to record a payment you receive before an invoice has been created for a client. Customer deposits can then be applied to future invoices. Customer deposits will post in the same way that payments post. See also: Accounting
Creating a Customer Deposit #
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Open the client record and click Customer Deposit in the New group on the ribbon.
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The Customer Deposit window will open.
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Enter the customer deposit information. Except for the invoice number, all the information on a customer deposit is the same as on a payment or refund. See also: Features of Payment and Refund Records
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Click Save and Close. The customer deposit is now recorded. Go to the client Summary tab to view any customer deposits the client may have. See also: Client Reference
Applying Customer Deposits #
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When you have created an invoice for the client, click Apply Deposit on the ribbon.
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The Apply Customer Deposit window will open.
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Select the deposit you want to apply to this invoice, enter an amount, and click Apply.
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The deposit will now appear as a payment on the invoice Order Detail tab. See also: Invoice Reference
Refunding Customer Deposits #
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Open the client and go to the Summary tab.
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Find the deposit in the Financial Transactions list and double-click to open it.
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Click Refund This Deposit on the ribbon.
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The Refund Customer Deposit window will open.
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Complete the Refund Method and Amount.
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Click OK when finished. The software will automatically create the refund and a $0 invoice. Both the original deposit and and refund will be applied to the new invoice so no deposits remain outstanding.