Calendar How To's
Displaying Sunrise and Sunset Times
Last Updated: July 15, 2026It can be very helpful to know when the sunrise and sunset times are when booking a session for a date in the future. The software can automatically display those times for you, based on your location! Here’s how: Open the calendar. Click Sunrise Sunset on the ribbon to turn on the sunrise/sunset times for...
Google Syncing
Last Updated: July 15, 2026Sync your Spectra/Stratus schedule with your Google Calendar using the Google Sync feature in the software. Most mobile devices can sync with Google Calendar, making it easy for you to access your schedule from your mobile device. Watch the video and read the instructions below to set up the software to sync with your Google Calendar....
Printing the Calendar
Last Updated: July 15, 2026The software makes it easy to print your calendar for specific days, times, users, or resources. Click Print on the toolbar. Select the style(s) from the drop-down list(s). Choose the start and end dates you want to print. If you want to print the calendar information for all users on one calendar, click Merge Owner Info....
Viewing Multiple Days
Last Updated: July 15, 2026Follow these steps to view multiple days on the Calendar: Open the Calendar. Using the mini-calendars, click and drag or shift and click to select multiple days. The selected days will now display side-by-side on the calendar.
Viewing Multiple Schedules
Last Updated: July 15, 2026Follow these steps to view multiple schedules on the Calendar: Open the Calendar. In the Users and Resources list in the lower-right corner, click and drag or shift and click to select multiple schedules. The selected schedules will now display side-by-side on the calendar. See also: Adding Users to the Calendar and Adding Resources to the...
Changing the Calendar View
Last Updated: July 15, 2026Use the following options to change the calendar view: Use the Day, Week, Work Week, and Month buttons on the ribbon to change how the large calendar is displayed. Each individual user can set up a default calendar view by going to Maintenance > Preferences > User Preferences > General tab > Default Calendar View. See User Preferences for more...
Deleting an Event
Last Updated: July 15, 2026Use one of the following options to delete a session or appointment: Deleting an Appointment or Session from Calendar Find the appointment or session on the calendar and do one of the following: Click Delete on the ribbon and confirm the deletion. Or, double-click to open the session or appointment first and then click Delete...
Rescheduling an Event
Last Updated: July 15, 2026HERE’S A FLASH FOR YOU! An appointment or session can be easily rescheduled by dragging and dropping it to new time slot. If other changes need to be made to the appointment or session, you can also reschedule it by opening the record and making the adjustments. Follow these steps to reschedule an appointment or...
Adding Users to the Calendar
Last Updated: July 15, 2026Follow these steps to add a user to the calendar: Go to Maintenance > General (Studio) > Users. Double-click to open an existing user. If the user doesn’t exist, clicking New in the Editing group of the ribbon. NOTE: If you’re adding a user, refer to the Setting up Users topic for additional instructions about completing...
Adding Resources to the Calendar
Last Updated: July 15, 2026Create and maintain a list of all the resources you need to schedule or track on the calendar. Resources may include rooms, equipment, vehicles, etc. Note: Although you may have entered some of your resources in the Preferences Wizard when you set up the software, there are more options to choose from in the Resources...
Adding Departments to Calendar
Last Updated: July 15, 2026Showing Departments on Calendar: Go to Maintenance > General (Studio) > Departments to show departments. Check Show on Calendar to select department(s) to display on the Calendar. See also: Setting up Departments, Adding Users to the Calendar; and Adding Resources to the Calendar Viewing Departments on the Calendar By adding a department to the calendar, you can show all users in...