Company (Studio) Preferences
Company (Studio) Preferences – Automatic Updates
Last Updated: July 15, 2026Use the Automatic Updates page to modify how your software is updated. Update Settings Automatically Check for Updates This option allows Spectra users to disable the automatic update feature. NOTE: This checkbox is not available for Stratus Desktop because the Auto Update feature is always on. Update Notification Choose when you would like to be notified of any new...
Company (Studio) Preferences – Accounting
Last Updated: July 15, 2026NOTE: This feature is available in the Professional and Enterprise versions of both Spectra and Stratus Desktop. The Accounting page is where you specify your accounting link options within the software. See Accounting for more information.
Company (Studio) Preferences – Appointments
Last Updated: July 15, 2026Appointment Options You may select the Default Length of the appointment and the Default Color for the calendar. When a new appointment is created, users are permitted to type in their own appointment type(s). Here you have the option to Limit the Appointment Type to the List of types that have been created in Maintenance...
Company (Studio) Preferences – Attachments
Last Updated: July 15, 2026NOTE: This feature is available in the Essential, Professional, and Enterprise versions of both Spectra and Stratus Desktop. Use the Attachments page to set up how you want your email and file attachments stored, as well as to move and delete attachments that are currently stored in your database. Storage Options Set up a location and define...
Company (Studio) Preferences – Sessions
Last Updated: July 15, 2026Session Type Select a Default Session Type. When you are booking a new session this will be the default type. See also: Session Types Default Location You may also select a Default Location for your sessions. The default can be overridden at the time a session is scheduled. Session Tabs Select which tabs you want...
Company (Studio) Preferences – Slideshow
Last Updated: July 15, 2026The Slideshow tab allows you to set the defaults for your slideshows. See the Sales Presentation topic for further information on this tab.
Company (Studio) Preferences – General Info
Last Updated: July 15, 2026Use the General Info page to set up your basic company information, such as address, email, URL, report header, logo, etc. Company Information This is where information about your business is kept. During the installation of the software, you were prompted to enter your company name. This field cannot be changed! If the company name isn’t correct, you will need...
Company (Studio) Preferences – Audit Logging
Last Updated: July 15, 2026Creating an audit trail for your most important and secure information is a good idea, especially if you have multiple employees creating invoices, giving discounts, and recording credit card transactions. Audit trail logs are a good thing to keep and are related to ensuring that your company is PCI compliant. Audit Trail Options Appointment Logging...
Company (Studio) Preferences – Calendar
Last Updated: July 15, 2026This page is used to specify company-wide calendar settings. Studio Open Hours Define the hours your studio is open. These hours appear in a different color on the calendar. However, sessions and appointments can be booked during both open and closed hours. If a studio is closed all day long, set both the open and...
Company (Studio) Preferences – Clients
Last Updated: July 15, 2026NOTE: This feature is available in the Essential, Professional, and Enterprise versions of both Spectra and Stratus Desktop. On the Client page, you can set up client numbering options, criteria for duplicate checking, and more. Client Tabs Select the tabs you want displayed on the Client record. See also: Hiding Client Tabs Client Number Options Select how...
Company (Studio) Preferences – Digital
Last Updated: July 15, 2026The Digital page is used to set up the digital imaging features in the software. See Setting up Digital Workflow for additional information on this tab. Image Numbers Decide how you want image numbers assigned, based on the filename. See the following chart for examples: Option File Name Image Number Use First “3” Characters 013-S10001.jpg 13...
Company (Studio) Preferences – Email
Last Updated: July 15, 2026NOTE: This feature is available in the Essential, Professional, and Enterprise versions of both Spectra and Stratus Desktop. Use this tab to set up company-wide settings for outgoing email. Email Options StudioPlus Mail – Choose this setting to enable the StudioPlus Mail service for your outgoing email. For more information about this service, refer to StudioPlus Mail Overview....
Company (Studio) Preferences – Integration
Last Updated: July 15, 2026NOTE: This feature is available in the Professional and Enterprise versions of both Spectra and Stratus Desktop. Use this tab to enable integration with other digital imaging software as well as with UPS® and Avalara®. Digital Imaging See Digital Integrations for more information on each integration. For additional setup options, see Workstation Preferences – Integration....
Company (Studio) Preferences – Invoicing
Last Updated: July 15, 2026Sales Tax Select your tax method: Tax added to invoice (United States) – Multiplies the invoice total by the tax rate to get the tax amount. Dual taxes added to invoice (Canada) – Allows you to enter two tax rates. These are added together to get the total sales tax, while the sales tax rates show up on...
Company (Studio) Preferences – Miscellaneous
Last Updated: July 15, 2026Listed below are the options available on this page. Bar Coding Options NOTE: This feature is available in the Essential, Professional, and Enterprise versions of both Spectra and Stratus Desktop. Bar coding options allow you to print bar codes on client profiles, client account labels, invoices, session confirmations, work orders, and production orders. You can scan a...
Company (Studio) Preferences – Organizations
Last Updated: July 15, 2026NOTE: This feature is available in the Professional and Enterprise versions of both Spectra and Stratus Desktop. Yearbook Images Image Path – Choose a shared folder on the server where all the organization yearbook folders will go. Folder Name Option – Choose options for naming the yearbook folder. Grad Year Option – Choose whether or...
Company (Studio) Preferences – Phone Calls
Last Updated: July 15, 2026Enter information related to the types of phone calls your studio makes, as well as the phone numbers you want to obtain for each client. Default Area and Country Codes Enter the default area and country codes by clicking in the proper field and then typing it in. The area code will automatically be included...
Company (Studio) Preferences – Production
Last Updated: July 15, 2026NOTE: This feature is available in the Professional and Enterprise versions of both Spectra and Stratus Desktop. Production Order Automation Use the Production Order Automation settings to automate the creation of productions orders, choose when they should be created, as well as automate updating the invoice status and notifying the user when the production orders...
Company (Studio) Preferences – Reports
Last Updated: July 15, 2026On the Reports tab, you can set more reporting options for the software. Options Report Logo Width – If you set up a company logo on the General Info page in Company (Studio) Preferences, the logo will automatically be included in the header of your reports. Here you can set how wide you want your...
Company (Studio) Preferences – Scheduling
Last Updated: July 15, 2026This tab is used to specify special options related to the calendar and scheduling. Scheduling Conflict Checker You can allow multiple events at the same date/time and user. Select Never if you don’t want to allow double booking, Allow After Prompting if you want Spectra to warn the user first, or Allow Always if you...