Setting up the InSpired Integration

Before you can start using InSpiredByYou for online proofing and ordering, you must set up your InSpired preferences in Spectra and then sync your settings to InSpiredByYou. Your InSpired Preferences are found in Spectra under Maintenance > Preferences > InSpiredByYou Preferences.
This is where you will activate InSpiredByYou, choose the features for
your InSpired site, select watermarking options for your online images,
choose how you want to process online payments, and more.

Step 1 – Sign up for InSpiredByYou #

Contact StudioPlus Software, (888) 862-4868, to set up an InSpiredByYou.com account. StudioPlus will provide you with an InSpiredByYou.com client user name and password, as well as a link to your InSpiredByYou.com site you can use on your website.

Step 2 – Enter InSpired Password in Studio Preferences #

1. Go to Maintenance > Preferences > Studio Preferences and open the Studio Info tab.

2. Enter your InSpired password in the Account Password field. This password was supplied to you when you established your InSpiredByYou account.
   
   

Step 2 – Activate InSpiredByYou #

1. In Spectra, go to Maintenance > Preferences > InSpiredByYou Preferences.

2. On the General tab, enter your InSpiredByYou login credentials. You received your username and password in the confirmation email you received from StudioPlus when you signed up for InSpiredByYou.

   

3. Check the Activate InSpiredByYou.com box at the top of the window.

   

Step 3 – Choose Your InSpiredByYou Preferences #

Continue setting up InSpiredByYou by choosing your settings on each of the following tabs in your InSpiredByYou Preferences:

Company Tab #

The Company Tab is where you enter the company
information that should appear on your InSpired website, as well as
choose which options will be available to your clients online.

1. Enter your company information as you want it to appear on your InSpiredByYou website.

   • Company Email Address – Enter your company email address. This will appear on your InSpiredByYou website.

   • Home Page URL – This will be used to link your clients from their InSpiredByYou gallery back to your home page. 

   • Company Logo – Use the browse button to add a
     logo to your InSpiredByYou page. It will appear in the upper-left
     corner. This logo should be either a JPEG, TIFF, or GIF file and should
     be 240 pixels wide by 120 pixels high.

   • Marketing Image – This image will also appear on your InSpiredByYou page. The image dimension should be 330 pixels wide by 230 pixels high.

     

2. Next, choose which options you want to enable or disable on your online client galleries. Note: These options apply to all client galleries.

• Online Yearbook Selection – Choose the method you want to use for online yearbook selections from the following options:

  • Do not offer yearbook selections online – Use this option if you do not need to have your clients select their yearbook pose.

  • Offer yearbook selections for organization-based session types – Use this option if you want a yearbook option to appear for every image in any session that has an organization session type.

  • Offer yearbook selections for images containing “Yearbook” in the metadata – Use this option if you want to limit the images your client can choose
    as their yearbook pose to approved yearbook images only. Then use the Metadata Keyword feature on the Digital Workflow to assign “Yearbook” as a keyword for those images that are yearbook approved.

• Do not sell products online – Check this
  option if you want to use InSpiredByYou for online preview only. If you
  check this box, your clients will not see options to “View
  Cart/Checkout” or “Click Here to Start Ordering Products.”

• Allow composites to be uploaded and ordered – Check this options if you want to be able to upload composite image previews to InSpiredByYou. Note: If you upload composites to
  InSpiredByYou, your clients will be able to order any product for that
  image, just like a non-composite image. Keep in mind that a composite is
  a fixed size and may not “fit” properly within the size of some of your
  products.

• Hide Black & White and Sepia options –
  Check this option if you do not want your clients to be able to view and
  order using the “Black & White”or “Sepia” options online.

• Upload Selected/Unselected Images as Favorites/Hidden
  – Choose this option to use the “Selected/Unselected” status from Spectra to mark the images on the client’s InSpiredByYou gallery.

• Do not allow clients to share images on social networking sites – Use this option to disable the social network sharing feature on your InSpiredByYou site.

• Require PIN – Select this option to require the client to enter a PIN number when e-signing a session contract.

3. Adjust default username and password if desired.

Images Tab #

Use this tab to select your Watermark Options. The watermark will be added to the low-res jpgs as they are uploaded to your InSpiredByYou site.

• Do not watermark images – Show the images online without any watermark. This is the default setting.

• Use text – Include up to two lines of text that will be centered across the images.

• Use a graphic – Use a JPEG, GIF, or PNG file. Click Graphic File to choose the location of the desired graphic.

• Opacity – Choose how transparent the watermark
  text or graphic should be on the uploaded image. The larger the number,
  the darker the text or graphic will be. Note: If you use a JPEG or PNG that does not have any transparent areas, the opacity setting will affect the entire graphic.

• Disable image crop
  

Orders Tab  #

The settings on the Orders Tab are required if you plan to use InSpiredByYou for online ordering.

1. Choose the following Invoice Defaults for downloaded web orders. See also: Invoice Statuses  

• Default Invoice Status – Choose an invoice
  status that should be assigned to all newly downloaded web orders. We
  recommend using a status like “Web Order Downloaded” to keep track of
  recent web orders.

• Default Payment Method – You can also choose a default payment method for your online orders.

2. In the Payment Processing section, choose how you want to process online credit card orders.

   • Process Credit Cards Online – Choose this option if you want to process your client’s credit card during
     the InSpiredByYou check out process. You must have a Merchant Warehouse
     account in order to choose this option. Sign up for an account here: http://www.studioplussoftware.com/help/credit_cards.aspx.
     Once your account has been set up with Merchant Warehouse, you will
     receive an email containing your credentials. Enter your credentials on this tab. See also:  Credit Card Processing

   • Process Credit Cards after Order Download –
     Choose this if you do not want to run credit cards on InSpiredByYou. In
     this case, a pending payment will be downloaded into Spectra along with the invoice. You will need to open the payment, contact the client for their payment information, and process the payment manually.

3. Use the quick link in the Other Maintenance section to set up the following e-commerce settings:

   • Promotions – InSpiredByYou promotion codes can be used by your clients when shopping
     on InSpiredByYou. You can choose to provide discounted or free products. See also: Offering an Online Promotion

   • Price List – For each Spectra session you upload to InSpiredByYou, you can choose a
     specific online price list. You may want to have different online price
     lists for different clients or session types. You may use an existing
     price list, but it is our recommendation that you create a new,
     simplified price list for online use. For more detailed instructions for setting up your web price list, refer to Selling Products Online.

   • Payment Methods – For each credit card payment method you want to accept online, check the Web Enabled checkbox. Note that only credit cards can be accepted online – not cash, check, or gift certificates at this time.

   • Session Types – For any session type you would like to use on InSpiredByYou, select the Default Web price list and set a Default Duration online.

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Sales Tax Tab  #

The following sales tax settings are required for online ordering.

1. Verify the Sales Tax Method is the same as it is for your in-studio orders.

   • Optional – If you use Avalara® AvaTax Calc™ to calculate
     sales tax on your online orders, you can integrate this service with
     InSpiredByYou by selecting Automatic under the AvaTax Service Method.
     To use this method, you must also enter an AvaTax code on each item in
     your InSpiredByYou price list. The AvaTax code is entered on the InSpiredByYou tab of each price list item. Note: AvaTax Calc is a third-party tax calculator. You must have an account established with Avalara to use AvaTax with InSpiredByYou.

2. Select the Default In-State Tax for orders being shipped to the same state as your studio. See also: Sales Tax Settings

3. Select the Default Out-Of-State Tax for those orders being shipped out of state.

4. Enter a Default Tax Label. This is how sales tax will be described on the client’s order confirmation.

Shipping Tab #

Choose the default shipping method available to clients. Click Shipping Methods on this tab to set up your shipping options, or go to Maintenance > InSpiredByYou > Shipping Methods.

Tasks Tab #

Finally, use the settings on the Task tab to have
Spectra automatically create tasks to go along with certain types of
InSpiredByYou downloads such as albums, contracts, and orders. Use the tasks that
are automatically created to keep your workflow on track. See also: Using InSpired for Contracts and Tracking Online Orders

Step 4 – Synchronize Spectra and InSpiredByYou #

Once you have set up your InSpiredByYou Preferences in Spectra, or if
you update them at any point, you need to synchronize the settings with
your InSpiredByYou website. Follow these steps to sync your settings:

1. In Spectra, go to Tools > InSpiredByYou Synchronizer.

2. Any InSpiredByYou settings that have been changed in Spectra since the last time you synced will automatically be selected when you
   open the synchronizer.

3. Check any items you want to synchronize and uncheck any items that you don’t want to sync at this time.

4. Click Start Sync.

   

5. If you encounter any problems, click View Logs to see the errors and contact StudioPlus tech support.

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